Join Mediq Business Services Lithuania
Since March 2022, our Vilnius-based team has been supporting Mediq Group companies across the Nordics and Europe by providing centralized services in Finance, Master Data Management, Sourcing, IT, Supply Planning, and HR Services. Through our work, we help create smarter operations and more efficient processes, enabling Mediq colleagues across Europe to stay focused on our shared purpose — supporting healthcare and making a difference for patients and care professionals.
We are guided by our Group values: Caring Heart, Customer Drive, and Champion Spirit, that help us build not only strong processes, but also a workplace where people feel supported, trusted, and motivated to grow.
We bring our culture to life through the behaviours we follow every day: we dare to lead, shape the future, are proud to care, raise the bar, and focus and grow. For us, this means taking ownership, improving how we work, supporting one another, striving for quality, and continuously learning together.
If this sounds like the kind of environment where you would like to contribute, learn, and grow, we would be happy to welcome you to Mediq Business Services Lithuania, to a team where your ideas are valued and your work supports meaningful healthcare impact across Europe.
About the Role
The Office & Employee Experience Coordinator plays a key role in creating a smooth, welcoming and engaging workplace experience for our employees and visitors. This role combines office management, administrative and business support, employee experience and internal engagement.
You will be the central point of coordination for the day-to-day running of our Vilnius office while helping bring our company culture to life through employee initiatives, events, communications and important moments throughout the employee journey.
It is a great opportunity for someone who enjoys variety, takes ownership, likes working with people and thrives in a dynamic environment where no two days are quite the same.
Responsibilities:
- Oversee daily office operations, ensuring a smooth, efficient and welcoming working environment.
- Manage office supplies, equipment and workplace essentials, including coordination of cleaning, repairs, workplace improvements and other facilities-related activities.
- Support the Finance Manager with office inventory management and maintain accurate records of office assets and supplies.
- Ensure office operations comply with applicable Lithuanian health and safety requirements, including maintaining required documentation and coordinating mandatory processes.
- Coordinate practical onboarding activities for new employees and support new joiners in creating a positive and welcoming first experience.
- Coordinate employee-related workplace benefits and practical arrangements, including mandatory medical examinations and related documentation.
- Contribute to a positive employee experience and office culture by supporting initiatives that strengthen engagement, connection and belonging.
- Support employee feedback initiatives, including new joiner feedback, employee ideas and other engagement tools.
- Plan and coordinate Mediq Business Services Lithuania events, meetings, celebrations and employee engagement initiatives in line with company culture and objectives.
- Coordinate the Employee Events Committee, gathering employee ideas and translating them into practical initiatives.
- Maintain relevant intranet information and publish organisational updates through SharePoint, Teams and other internal communication channels.
- Coordinate internal learning and development activities, including scheduling, registrations, logistics and employee communication.
Requirements:
- Experience in office administration, workplace management, or employee experience roles.
- Experience with supplier coordination and basic procurement processes.
- Proficiency in Microsoft Office and SharePoint;
- Good organizational and time management skills, ability to manage multiple workstreams and deadlines simultaneously.
- Strong communication and interpersonal skills.
- Helpful, proactive and responsible.
- Familiarity with Lithuanian health and safety regulations and compliance documentation.
- A proactive approach to problem solving and strong decision-making capabilities.
- Excellent written and verbal communication skills in Lithuanian and English (C2 level).
What We Offer:
- Hybrid Working Model – work from home on Mondays and Fridays
- Work from Anywhere up to 60 days per year
Additional days off:
- 1 extra seniority day per year of service, up to 5 days
- 2 Trust days per year
- 2 Learning days per year
- 1 Volunteering Day per year
Insurance:
- Health Insurance from your first day
- Accident Insurance
- Travel Insurance
- 3rd Pillar Pension Contribution starting 3rd year of employment
- Transport benefit to choose: Public Transport ticket / Parking slot upon availability / Parking compensation
- Employee Referral Program
- Internal learning platforms and resources
- Snacks in the office and different internal events and activities
Monthly Salary:
Monthly base salary for this position is from 2,200 to 2,600 Eur gross. The final offer will depend on your qualifications, competencies, and professional experience.
Apply directly on our Careers Page: CareersatMediq.com
Location: Vilnius
About Mediq
Mediq is a leading European healthcare company with a 125-year legacy, operating in 14 countries with over 3,000 employees. Guided by our vision to enable sustainable healthcare, we focus on improving care outcomes and affordability through innovative products, services, and solutions. Partnering with healthcare professionals across hospitals, clinics, and home care, we ensure patients receive the care they need to live independently, securely and feel more human.
At Mediq we offer jobs that change lives, join us.