Office Administrator

Vilnius, Lithuania (Hybrid)

About the Company

Mediq is a leading European healthcare company with a 125-year legacy, operating in 14 countries with over 3,000 employees.

Guided by our vision to enable sustainable healthcare, we focus on improving care outcomes and affordability through innovative products, services, and solutions. Partnering with healthcare professionals across hospitals, clinics, and home care, we ensure patients receive the care they need to live independently, securely and feel more human.

About the Role

Mediq Business Services Lithuania is now seeking a pro-active, highly organized, and detail-oriented Office Administrator to undertake and manage administrative office tasks, ensuring staff and managers in the Lithuanian office have adequate support to work efficiently. This role is a blend of administrative excellence and business support - perfect for someone who thrives in a fast-paced environment and enjoys being a central point of coordination. Our offices are a core pillar in our company culture, therefore, in this role, you are expected to foster the company culture and bring it to life by helping to organize and coordinate different office events.

Harness continuous growth learning opportunities and unlock your full potential in a collaborative working environment.

At Mediq we offer jobs changing lives, join us!

Role Responsibilities:

• Oversee daily office operations, ensuring a smooth and efficient work environment. Manage office supplies, equipment, and maintain working conditions.
• Process various invoices and manage expense forms, ensuring timely payment.
• Assist the Finance Manager with inventory management by maintaining accurate records of office assets and supplies.
• Plan and execute Mediq Lithuania events, including meetings, conferences, and office celebrations, ensuring they align with the company's culture and objectives.
• Foster a positive office culture by coordinating office events and initiatives that promote team bonding and employee engagement.
• Take on additional responsibilities as needed to support the executive team and office operations.
• Ensure office health and safety regulations adherence, managing related documentation and conduct safety drills as required.

Role Requirements:

• Bachelor’s degree in Business Administration or related field.
• Experience as an Office Administrator, Executive Assistant, Office Manager, HR Admin or similar role.
• Good organizational and time management skills.
• Strong communication and interpersonal skills.
• Helpful, proactive and responsible.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in MS Office and office management software.
• Ability to handle confidential information with discretion.
• A proactive approach to problem solving and strong decision-making capabilities.
• Excellent written and verbal communication skills in Lithuanian and English (C2 level).

What We Offer:

• Hybrid working model, offering the flexibility to work both remotely and in a modern, well-equipped office space
• Private Health Insurance from the very first day
• Travel Insurance
• 60 days workcation per year
• Parking Compensation
• Additional 2 Trust days per year
• Additional 2 Learning days per year
• 1 volunteering day per year
• Employee Referral Program
• Career and growth opportunities
• 1 extra holiday per year, up to 5 years of seniority

Monthly Salary:

Monthly base salary for this position is from 2,000 to 2,500 Eur gross. The final offer will depend on your qualifications, competencies, and professional experience.

Apply today for a job that changes lives!